CIVIC SERVICES

Passports are not renewable. If your passport is due to expire you have to apply for a new passport.
The processing of passports is done by the Department of Home Affairs in South Africa.
  However, all applications must still be submitted or forwarded to your nearest South African Mission.
To ensure that applicants receive their passports on time, they are advised to apply at least TWELVE months prior to their intended date of departure or date of expiry of passports. It takes 6 months to process a new South African passport.

The High Commission or Consulate General Toronto do not have any influence on expediting the processing of passport applications. .

South Africans are required to keep their passports valid at all times even if not travelling.

Adult South African citizens holding dual citizenship must enter or depart  South Africa making use of a South African passport only.

 

TOURIST/Regular South African Passports - Fee C$55
Regular South African passports are issued to South African applicants who are 16 years old and older.

They are valid for 10 years and are not renewable.  When South African passports expire, new passport applications will have to be filled in.

Requirements:

  • BI 73 – Passport Application form; with signature and left thumb print.  Section B to be certified by an official who will take your left thumbprint. You have to sign section 'signature of the applicant' in the middle of the signature box.
  • BI 9 form – Full set of fingerprints.  This form must be submitted by applicants 16 years old and above. Fingerprints can be taken at the nearest police station, fingerprints taking centers. This form is not downloadable. Please send a self-addressed stamped envelope with a request for BI-9 to receive this form. Please note that BI-9 is A-4 (30x21cms) size form, which may not be folded. Your stamped envelope should be the same size. Requests submittted with no envelope or a wrong size envelope will be unattended. BI-9 is used as a fingerprinting form for a full set of fingerprints as part of your passport application. If you need to apply for an ID book you have to complete another BI-9 (please see the requirements for ID book, which are listed below).
  • BI 529Determination of citizenship; Compulsory for all applications. When fully completed please ensure that your form is signed and dated.
  • Divorce decree.  To be submitted by divorced female applicants who wish to retain their maiden name. Those applicants who wish to change their surname to their new married surname should include a decree of divorce and their current marriage certificate;
  • Certified copy of marriage certificate.  To be submitted by married women irrespective of whether they will or will not change their surname;
  • Submit Affidavit to change surname.  To be submitted by recently married female applicants who would like:
    • 1) their surnames to be changed accordingly,
    • 2) to retain their maiden surnames, or
    • 3) wish to use double–barrel surnames;
  • Certified copy of South African ID book and/or Birth Certificate;
  • Certified copy of Exemption Certificate in terms of section 6(2) of the South African Citizenship Act, 1995.  To be submitted by applicants with dual citizenship or sworn affidavit stating that no other citizenship has been acquired (applicable if you live in Canada for more than 3 years);
  • Certified copy of Canadian Citizenship Certificate, PR card or work permit;
  • Notarized certificate of naturalization. To be submitted by applicants who are naturalized South Africans.
  • Loss of Passport Report and Police Report for Loss of Passport.  To be submitted by applicants who lost their passports and are applying for a new passport; Please note that in this case passport fee is double ( provided that where the document had been lost/stolen/damaged through no negligence on the part of the holder only the normal fee will be payable)
  • FOUR passport size photos which must comply with the description below
  • Current passport or a certified copy of its front page
  • If the passport is full before the expiry date please provide a written explanation that your passport is full and copies of the whole passport.
  • Money order for C $ 55 made payable to the South African High Commission or South African Consulate General
  • Express post/ Priority Canada Post self-addressed envelope (Other courier services can only be used if account number is provided and prior arrangements were made)

Photographs

See this poster (Click here)

The photographs must be:

  • Three identical colour photos for passports
  • two identical colour or black and white photos for IDs
  • not more than one (1) month old
  • 35mm in width and 45mm in height
  • a close-up of your head and top of your shoulders so that your face takes up 70 � 80% of the photograph
  • of high quality with no ink marks or creases and not damaged
  • show you looking directly at the camera
  • have appropriate brightness and contrast
  • be printed on high-quality photo paper
  • show your natural colour
  • show your eyes open and clearly visible - no hair across your face
  • show you facing square onto the camera, not looking over one shoulder (portrait style) or tilted
  • show both edges of your face clearly
  • be taken with a WHITE background
  • be taken with uniform lighting and not show shadows or flash reflections on your face and no red-eye
  • show you alone (no chair backs, toys or other people visible)
The Director-General may reject the copies of the photographs if they do not, in his or her judgment, comply with the requirements mentioned above, or if he or she deem them unsuitable in other respects, in which case the person concerned shall provide two new copies at his or her own cost.

Maxi Passports (Processing Time 6 months) Fee = C$83

Maxi passports are issued to applicants who are 16 years old and above. Maxi passports are 48-page documents meant for frequent travelers. They are the same as regular passports (valid for 10 years) except that they contain double number of pages to provide for more visa pages.

Requirements for MAXI passports (see the requirements for regular passports). Fee for a MAXI passport is C $ 83.

 

Temporary Passports (5-10 Business days)

Temporary passports, valid for one year, are issued to applicants who need to travel urgently while their permanent passports are being processed.  Applicants for temporary passports must also apply for permanent passports.  Temporary passport may not be issued without application for a regular passport.

Please be advised that temporary passports are not accepted by some countries even if you travel in transit (UK, Germany, Belgium, Luxembourg, Holland and Canada).  It is the responsibility of the traveller to inquire with the countries to be visited before applying for a temporary passport.  The Embassy/Consulate accepts no liability in this regard.

Requirements

  • BI 73 Form – passport application form
  • See Photographs above. Two (2) photos are required.
  • Money order for C $ 25
  • Express post Canada Post self-addressed envelope
  • BI-9 for ages 16+
  • Sworn affidavit, copy of PR card alternatively dual citizenship certificate issued to you by the South African Government

Emergency Travel Certificate (Processing Time 5-10 Business days)

  • $19.00 for Emergency Travel Certificate (Adult and Child) BI-73, BI-9 for 16 yrs+;
  • confirmed flight itinerary preferably through countries not requiring transit visas;
  • 2 photos;
  • In case of medical emergency we require a letter from the Medical Practitioner in South Africa;
  • Death emergency must be suported by Death Certificate;
  • Routes cannot be changed once document is issued.

 

Child passports (Processing time 6 months) Fee = C$55

Child passports are issued to children who are fifteen years and below.  These passports are not renewable.  On their expiry, new passport applications will have to be filed. 

Requirements

  • BI 73   Passport Application Form.  The first page does not require a signature or thumb print. The second page has to be signed by the parents of the child concerned including the part for declaration. 
  • BI 529Determination of citizenship;
  • Notarized Copy of South African Unabridged Birth Certificate;
  • Certified copy of front page of Current passport;
  • See Photographs above. Two (2) photos are required.
  • Signed Letter of permission to issue a passport.  To be submitted in cases when parents of the child concerned are divorced and only one has physical custody.  The parent not having custody but allowed by the court to have access to the child can provide the requested letter of permission.  In terms of South African passport regulations, the parent who has sole custody and guardianship can sign passport applications of their children on their own.
  • Recent certified copy of ID or passport from the parent granting permission (not older than 6 months);
  • In case of a minor, a certified copy of the Unabridged Birth Certificate, parent's South African Identity Documents and Marriage Certificate always required and documents supporting status in Cnada including parents. In case of adopted children the adoption papers are required.
  • A death certificate if one of the parents is deceased;
  • Money order for C $ 55 payable to the South African High Commission or South African Consulate General
  • Express post Canada Post self-addressed envelope

 

IDENTITY DOCUMENT (Processing Time 6 Months) Fee C$19

Requirements:

  • Form BI-9, Application for ID document with a full set of fingerprints on the reverse side (This form must be submitted by applicants 16 years old and above. Fingerprints can be taken at the nearest police station, fingerprints taking centers; The form is not downloadable. Please send a self-addressed stamped envelope A-4 size with a request for BI-9 to receive this form.)
  • BI 529Determination of citizenship;
  • See Photographs above. Two (2) photos are required.
  • Certified copy of applicant's old ID Book or birth certificate;
  • Copy of Marriage Certificate, Divorce Decree or Spouse's Death Certificate, if applicable.
  • Money order for C $ 19 (not applicable in case of a first application)
  • Express post Canada Post self-addressed envelope

YOU SHOULD SUBMIT YOUR COMPLETED APPLICATION FORMS TO:

South African High Commission

15 Sussex Drive

Ottawa, ON

K1M 1M8

OR

The South African Consulate General

110 Sheppard Ave

E. Suite 600

Toronto, Ontario

M1N 6Y8

 

 

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