Job Opportunity

The South African Consulate General in Toronto, seeks

1 x Secretary (1 year contract renewable)

The Salary range for this position is CAD$ 33, 903.00 to CAD$ 59, 710.00, annually based on experience and qualifications. Starting date: Immediately

Qualifications/Experience

  • A minimum of 12 years schooling with completion of a least one year Secretarial
  • Diploma/Certificate plus a minimum of 3 years’ experience as a Secretary, Typist, Receptionist or Clerk with word processing knowledge and skills.
  • Police Clearance

Required Job Competencies

  • Etiquette, polite, diplomatic and professional manner always
  • Ability to work with people at all levels
  • Ability to deal calmly with unexpected circumstances or delays
  • Responsible attitude towards client privacy and safety
  • Language proficiency
  • Planning and organizing
  • Analytical thinking
  • Willingness to work flexibly
  • Clear communication/English language proficiency
  • Computer literacy

Duties

  • Assisting with the organization and co-ordination of social events.
  • Prepares for upcoming social events, maintains the official social obligations and calendar and schedule for the Head of Mission.
  • Protocol coordinator and relationship building.
  • Co-ordinates and updated diplomatic list, informs MFS of events taking place in South Africa where the host country may be involved.
  • Advises all accredited Diplomatic Missions when the Head of Mission leaves his/her country of accreditation.
  • Performing Secretarial event, arranging and scheduling of appointment, tracks events and updates engagement schedules, attends to invitations sent to Head of Mission, keeps electronic diary updated.
  • Drafts routine letters, invitations types unclassified reports and official correspondence from dictation according the standard and formats set.
  • Makes travel and accommodation arrangements ensuring effective time management, up to date itinerary when applicable, meets the specific requirements.
  • Assisting with logistics for conference, summits, forwards image building material to HOM’s contact- promoting South Africa.
  • Finalize invitations and guest lists.
  • Assisting with all administrative and clerical functions.
  • Service delivery ( Batho Pele)

Closing date: 10 December 2022

Please forward CV and all other relevant documents to:

Ms. PJ Maloka

malokap@dirco.gov.za

ONLY CANDIDATES SHORT-LISTED WILL BE CONTACTED FOR AN INTERVIEW AT THE MISSION